Privacy Policy

Effective Date:

Last Updated:

@Orchard (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the information you share with us through this website.
This website is intended to provide information regarding our professional services, recruiting activities, capabilities, and business operations.
This Privacy Policy describes the types of information we may collect through our website, how we use that information, and the choices available to you regarding your information.


  1. Information We Collect

Information You Voluntarily Provide

You may choose to provide information to us by:

  • submitting a contact form;

  • emailing us directly;

  • subscribing to updates or requesting information; or

  • applying for employment opportunities through our Applicant Tracking System (“ATS”)


The information you provide may include:
name;

  • email address;

  • phone number;

  • company or organization;

  • resume or employment information; and

  • any other information you choose to submit.

If you contact us as a candidate or job seeker, the information you provide may also include your resume, work history, education, professional skills and certifications, references, and security clearance status when relevant to a role. If you contact us as a client, partner, or in a business capacity, the information you provide typically includes your business contact details, organization, role or title, and the nature of your inquiry.


Please do not submit sensitive personal information (such as Social Security numbers, financial account information, medical information, classified information, or export-controlled information) through general website forms or email.


Automatically Collected Information

Like most websites, we may automatically collect certain technical and usage information, including:
IP address;

  • browser type;

  • device type;

  • pages visited;

  • referral source;

  • approximate geographic location; and

  • date/time and duration of visits.


We use Google Analytics 4 (GA4) to help us understand website traffic and improve website performance, and the LinkedIn Insight Tag to measure the effectiveness of our LinkedIn presence and recruiting outreach. These tools may set cookies and collect technical information about your visit. See Section 2 for more detail on how these tools operate and your choices regarding them.


  1. Cookies and Analytics

Our website may use cookies and similar technologies to:

  • improve website functionality;

  • analyze website traffic and usage patterns; and

  • enhance user experience.

You can control cookies through your browser settings. Disabling cookies may affect certain website functionality.


Google Analytics may collect information about your use of this website. Information about how Google collects and processes data is available at:

https://policies.google.com/privacy

We also use the LinkedIn Insight Tag, which collects technical information about visits to our website (such as IP address, device and browser information, and pages viewed) to help us measure and improve our LinkedIn marketing and recruiting outreach. LinkedIn may use this information for its own analytics and advertising purposes in accordance with its privacy policy, available at:

https://www.linkedin.com/legal/privacy-policy

Most web browsers and some mobile operating systems include a Do Not Track (“DNT”) feature or other automated signal (such as Global Privacy Control) that you can activate to communicate your privacy preferences. No uniform technical standard for recognizing and acting on these signals has been finalized. We do not currently respond to DNT browser signals or similar mechanisms. If a generally accepted standard is adopted that we are required to follow, we will update this Privacy Policy to describe our practice.


  1. How We Use Information

We may use collected information to:

  • respond to inquiries or requests;

  • communicate with prospective clients, partners, or job applicants;

  • evaluate employment applications;

  • improve website performance and content;

  • maintain website security and operations; and

  • comply with legal or contractual obligations.

We do not sell personal information to third parties.


  1. Recruiting and Employment Applications

Our website may include links to a third-party Applicant Tracking System (“ATS”) used to manage employment applications and recruiting activities.


Information submitted through the ATS is subject to the privacy and security practices of that platform in addition to this Privacy Policy. Applicants should review the applicable ATS privacy terms before submitting information.


We may retain applicant information for future employment consideration unless otherwise requested by the applicant.


We may use automated tools and AI to assist recruiting workflows—including organizing, evaluating, and routing candidate information. These tools support human recruiters; they do not make employment decisions. Hiring and employment-related decisions are made by people involved in the recruiting process.


We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy and to comply with our legal, regulatory, and contractual obligations, including federal contractor recordkeeping requirements applicable to our business.

Notice to California Applicants

If you are a California resident applying for employment with us or being considered as a candidate for placement with one of our clients, this section provides notice at or before collection as required by the California Consumer Privacy Act, as amended (“CCPA”).


Categories of personal information we may collect from applicants and candidates include: identifiers (such as name, email address, phone number, and mailing address); professional and employment-related information (such as resume, work history, education, skills, certifications, professional references, and security clearance status when relevant to the role); communications you send to us; and information collected automatically through our website (such as IP address and usage data).


We use this information to evaluate your candidacy, communicate with you about employment or placement opportunities, conduct background and reference checks where authorized, comply with legal and contractual obligations (including federal contractor recordkeeping and equal employment opportunity requirements), and otherwise carry out the recruiting and employment activities described in this Privacy Policy. We do not sell or share applicant personal information for cross-context behavioral advertising.


To exercise your rights under the CCPA, including the right to know, the right to correct, and the right to delete personal information we maintain about you (subject to applicable exceptions), please contact us using the information in Section 11.


  1. Information Sharing

We may share information:

  • with service providers supporting our business operations, including website hosting and infrastructure providers, analytics providers, applicant tracking and recruiting platforms, human resources and payroll systems, communications and email providers, and professional advisors;

  • when required by law or legal process; or

  • to protect the rights, security, or operations of the Company.

We do not share personal information with third parties for unrelated marketing purposes.


  1. Data Security

We use reasonable administrative, technical, and organizational measures designed to protect information submitted through our website. However, no method of internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security.


This website is not authorized for the transmission, discussion, or storage of classified, controlled unclassified (CUI), or export-controlled information. Any such information must be handled through approved channels in accordance with applicable federal regulations.


  1. External Links and Third-Party Platforms

Our website may contain links to third-party platforms, including recruiting and HR systems, social media sites, and external websites. Information submitted through those platforms is governed by the privacy practices and terms of the applicable third party.


We are not responsible for the privacy practices or content of external websites.


  1. Children’s Privacy

This website is not directed toward children under the age of 16, and we do not knowingly collect personal information from children.


  1. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any updates will be posted on this page with an updated effective date.


  1. United States Audience

This website is intended for users located in the United States.


If you visit our website from outside the United States, you understand and agree that information you submit will be transferred to and processed in the United States, where data protection laws may differ from those in your country.


  1. Contact Information

If you have questions regarding this Privacy Policy or our website practices, please contact:


@Orchard LLC
2021 Guadalupe St
Suite 260
Austin, TX 78705
info@atorchard.com
(202) 595-1248

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